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, Network Contracting Office 6, Attn: Keith Hunter via email at keith.hunter@va.gov prior to the response date. Offerors shall not incorporate by reference into their response PPQs or CPARS previously submitted in response to other AE services procurements. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation. CRITERION 5 - Construction Period Services Offerors will be evaluated on demonstrated experience in the performance of Construction Period Services, including but not limited to, professional field inspections, reviewing construction submittals, responding to RFIs, and supporting construction contract changes such as drafting statements of work and cost estimates, and the review/feedback of construction change order proposals, architect/engineer s commitment to proactive and consistent representation during construction, particularly in responding to RFIs, reviewing submittals, managing change orders, and conducting site visits. CRITERION 6 - Location in the general geographical area (Durham, NC) and knowledge of the (Durham, NC); provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project. Provided that the application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the contract, firms/teams will be evaluated on the locations of their office or offices that will be performing the work under this contract. If evaluations of SF330s result in the same rating, proximity to the facility will be used as a tiebreaker. The distance will be calculated using Google Maps. For firms with multiple/regional offices, the location of the primary project team will be used to calculate the distance, which should be provided in the SF330. Submission requirements: Indicate firm s/team s location, including main offices, branch offices, and any subconsultant s offices, as well as demonstrate how this will be advantageous to the Government. Include specific knowledge of certain local conditions or project site features, such as geological features, climatic conditions, local construction methods, construction firms, and trades labor availability, and local laws and regulations. SELECTION INTERVIEW: Discussions/Interviews shall be scheduled with firms slated as the most highly qualified. Firms slated for interviews will be asked a series of established questions. Elaborate presentations are not desired, but selected Firms should be prepared to present a brief at least 5 but no later than 10 minute summary of their qualifications and similar projects to the evaluation team. Firms selected to move to this stage of the evaluation will be limited to a 30 minute time block. GENERAL INFORMATION: All design and work will conform to the current edition of the VA Master Specifications and VA Design Standards as published at the following site: www.cfm.va.gov; ASME, OSHA, IBC 2009, NFPA and NEC building codes and standards. Coordinate all work through the Contracting Officer s Representative (COR) of Facilities Management Service. Contractor is responsible for all cleanups and refuse disposal throughout the construction period. The AE firm will prepare drawings and specifications in enough detail such that qualified outside General Contracting companies can prepare accurate and timely proposals for the desired construction work. Microsoft Project scheduling and management software will be used by both the AE and Contractors to allow for regular tracking of schedules and work by the VA Medical Center. Schedules with MS Project will be regularly sent to the COR upon project initiation and whenever significant changes occur in the schedule. The consolidated estimated magnitude of construction for all three projects is anticipated to be between $5,000,000.00 and $10,000,000.00. The AE will provide an initial estimate of cost to perform the above work and will design only those items that can be provided within the cost limitation. The Estimated Cost of Construction (ECC) and project specific Statements of Work shall only be provided to the Contractor in which a formal proposal is sought for the purposes of providing a proposal. The Medical Center must remain operational throughout the construction period and a detailed sequence of work will be provided by the AE to minimize impact of the construction. The AE will provide documents at each submission as indicated in the statement of work. The NAICS code for this procurement will be 541330, Engineering Services. The current small business size standard for 541330 is $25.5 Million. DESIGN COSTS: All offerors are advised that in accordance with VAAR 836.606-71(a) the total cost of the architect or engineer services contracted for must not exceed six percent (6%) of the estimated cost of the construction project plus any fees for related services and activities. Additionally, FAR 52.236-22 Design Within Funding Limitations, will be applicable to this procurement action. Design limitation costs will be provided to the most highly rated A-E firm(s) selected in accordance with the outlined process. REQUIREMENT FOR ELECTRONIC SUBMISSION Unless paper offers are specifically authorized, all responses to this pre-solicitation notice must be submitted electronically as described below.� The only acceptable paper form for this requirement is the receipt of past performance questionnaires. Failure to comply with this requirement may jeopardize the possibility of receiving an award for the contract due to non-compliance with the terms of the solicitation.� You must submit your electronic offer, and any supplemental information (such as spreadsheets, backup data, technical information), using any of the electronic formats and media described below. In addition, contractors are notified of the award via an electronic Notice of Award e-mail.� The award document will be attached to the Notice of Award e-mail. ACCEPTABLE ELECTRONIC FORMATS� (SOFTWARE) FOR SUBMISSION OF OFFERS Files readable using the current Microsoft* Office version Products: Word, Excel, PowerPoint, or Access.� Spreadsheet documents must be sent in a format that includes all formulas, macro, and format information.� Print or scan images of spreadsheets are not acceptable.� � Please see security note below for caution regarding use of macros. When submitting construction drawings contractors are required to submit one set in AutoCAD and one set in Adobe PDF. (Purpose: contracting can open the PDF version and engineering can open AutoCAD files) Files in Adobe* PDF (Portable Document Format) Files:� When scanning documents scanner resolution should be set to 200 dots per inch, or greater. Another electronic format.� � If you wish to submit an offer using another format than those described in these instructions, e-mail the Contracting Officer/Specialist who issued the solicitation. Please submit your request at least five (5) calendar days before the scheduled closing date of the solicitation.� � Request a decision as to the format acceptability and make sure you receive approval of the alternate format before using it to send your offer. Please note that we can no longer accept .zip files due to increasing security concerns. E-mail Submission Procedures: For simplicity in this guidance, all submissions in response to a solicitation will be referred to as offers. Subject Line:� Include the solicitation number, name of company, and closing date of solicitation. Size:� Maximum size of the e-mail message shall not exceed ten (10) megabytes.� The SF330, in its entirety, shall not exceed one email of 5MB. The SF330 (not including past performance questionnaires) are limited to 30 pages. If the page limits are exceeded, the pages in excess of the limit will not be read nor considered. Only one email is permitted unless otherwise stated in this paragraph or in writing by the Contract Officer submitting the solicitation. Due to VA IT Security protocols, email submissions are limited to 10Mb per email. Furthermore, it is the sole responsibility of the prospective firms to confirm receipt of their submission in its entirety prior to the closing date and time of their submission in response to this synopsis. SECURITY ISSUES, LATE BIDS, UNREADABLE OFFERS Please see FAR 15.107(b) for a description of the steps the Government shall take with regard to Late submission of offers. Please see FAR 15.108(c) for a description of the steps the Government shall take with regard to unreadable offers. To avoid rejection of an offer, vendors must make every effort to ensure their electronic submission is virus-free....